Licensing and Activating Microsoft 365 Apps
Get a clear understanding of licensing and activating Microsoft 365 Apps in this section. We will explore how to assign licenses to users before deploying Microsoft 365 Apps. Additionally, we will discuss the benefits of using cloud-based activation services and how they eliminate the need for product keys. Furthermore, we will look into monitoring subscriptions and ensuring regular connectivity for activation.
Assigning licenses to users before deploying Microsoft 365 Apps
It’s important to assign licenses to users before deploying Microsoft 365 Apps. It allows for subscription monitoring and activation. Here’s a 3-step guide to do that:
- Check license availability in the Microsoft admin center.
- Assign the needed licenses to users.
- Install Microsoft 365 Apps on user devices.
Microsoft’s cloud-based activation services mean no more product keys – simplifying license management. Also, SharePoint Server app licenses should be monitored. You can use custom request processes for managing licenses. Plus, add additional managers for the app for SharePoint license, if needed.
When selecting subscriptions, you must understand the plans available and the apps/services provided under each plan. Licenses can be reassigned, allowing installation of apps on 5 PCs, Macs, tablets, and phones. For SharePoint in Microsoft 365, a valid license from a global or SharePoint admin is required. Consider business requirements when selecting plans, as there are many customization options.
So why use product keys when the cloud can help? Enjoy easy activation with Microsoft 365’s cloud-based activation services.
Benefits of cloud-based activation services and no need for product keys
Cloud-based activation offers many advantages compared to the traditional product key system. No manual entry of product keys is required, and no regular manual updates are needed. Businesses can also monitor subscriptions and ensure connectivity easily.
When implementing Microsoft 365, businesses must prioritize their license management. This ensures enough licenses and no licensing violations. Additionally, understanding licensing allows businesses to reassign licenses and install on multiple devices, increasing their ROI.
Finally, keeping Microsoft 365 Apps activated and up-to-date is like watering plants. It may seem like a chore, but it’s essential for their growth.
Monitoring subscription and ensuring regular connectivity for activation
For optimal software productivity and remote app accessibility, particularly in facilitating work-from-home scenarios, it’s important to maintain subscriptions and ensure constant connectivity for Microsoft 365 Apps activation. Understand the licensing policies of the service provider to monitor connections continuously.
To monitor subscriptions, follow a 6-step guide:
- Track license demand and status.
- Set up automatic reactivation to avoid service discontinuity.
- Troubleshoot activation or license errors resulting from internet connectivity issues.
- Instruct users to verify Internet Protocol (IP) addresses.
- Review diagnostic logs and Windows Event Viewer data to help identify network issues and ensure stable performance.
- Test end-to-end client functionality using both internal apps and external internet browser tools.
Frequently check that automatic reactivation is activated correctly, avoiding any disruption in accessibility. Don’t attempt a self-service license request. Let the admin do it instead.
By following these steps and monitoring subscription and ensuring regular connectivity for activation, users can enjoy consistent and reliable access to Microsoft 365 Apps. This will result in enhanced productivity and efficiency.
Managing Self-Service License Requests for Microsoft Products
Are you experiencing difficulties in managing self-service license requests for your Microsoft products? Don’t worry, we’ve got you covered. In this section, we will discuss how to simplify the license request process by submitting requests to an administrator when self-service purchases are disabled, including the names of other users requiring licenses, managing requests on the Requests tab, and using a custom request process in lieu of the built-in process. By adopting these techniques, you can successfully navigate the Microsoft licensing process for SharePoint with ease.
Submitting license requests to admin when self-service purchases are disabled
When self-service purchases are disabled for Microsoft products, users can still submit license requests to the admin. A custom process can be implemented. The Requests tab on the Licensing page is where the admin can manage requests and add other users who need licenses.
Admin must monitor license requests regularly, even through custom processes. This is especially true if multiple requests are made by different users at different times. To prevent users from exceeding the limit, admins should keep track of available licenses.
To make it easier, admins can use a pre-populated form system that can be submitted directly to an admin’s email inbox or support ticketing system. Automation options like automatic email notifications or alerts can save time and reduce the chances of administrative oversight during license handling processes.
Adding names of other users requiring licenses for the product
When adding users needing licenses for a product, follow the right steps. Submit requests to the admin when self-service purchases are ‘off’. Give accurate info including names and email addresses of users requiring licenses.
Manage license requests on the Requests tab of the Licensing page. Use a custom request process instead of the built-in one to make it simpler. Make sure users are added only once to avoid license duplication. Track licenses and remove unused ones to help allocate resources efficiently. This will minimize spending and streamline license controls across the organization.
Other concerns such as tracking licenses and assigning additional users or managers to an app for SharePoint may also happen. So, have a documented procedure in place for effective management.
Pro Tip: Keeping users informed about licensing procedures can reduce confusion and errors, leading to higher productivity.
Managing license requests on the Requests tab of Licensing page
To manage & allocate licenses on the Requests tab of the Licensing page, steps must be followed. Licenses are limited & should only be assigned to designated users.
- The process starts when self-service purchases are disabled.
- Then submit a license request to the admin. Include details of other users needing licenses for the product.
- Access the Requests tab of the Licensing page. Here, find tools that help manage license requests.
- View pending & approved requests. Give attention to those that need it. Take appropriate actions.
Organizations can create custom processes instead of employing the built-in request process. License request management guarantees only users with necessary permissions gain access. It prevents unapproved or unauthorized personnel from accessing features or apps within the SharePoint Server 365 platform. Keep track of available licenses, assign additional users or managers, & coordinate the purchase of additional licenses when necessary.
Using custom request process instead of built-in process
Searching for more flexibility and customization when handling self-service Microsoft product license requests? A custom request process may be just the thing! This option allows users to submit license requests to the admin, even if self-service purchases are not allowed. Plus, with the Requests tab on the Licensing page, managing license requests is simpler.
To use a custom request process, users must build a workflow. It should capture all necessary info from the requester, like department or manager approval. And, the custom process must include any validation or approval steps before submitting the request to the admin. This approach takes more effort upfront. But, it gives you better control over licensing approvals.
It’s important to know that implementing a custom request process may need extra development resources or time than the built-in process. Still, it offers tailored processes and better control over license requests. If you’re using SharePoint Server, tracking and managing licenses for applications is easy.
Monitoring and Managing App Licenses in SharePoint Server
Keep a check on your app licenses in SharePoint Server to ensure that users don’t surpass the limit by assigning extra users or managers to an app. You can monitor and manage app licenses by using the SharePoint Central Administration website. Additionally, learn about the built-in SharePoint Server recognized licenses that are exclusively available for apps from the SharePoint Store. To stay ahead of the game, keep track of the available licenses for apps and purchase additional ones if necessary.
Using SharePoint Central Administration website to monitor and manage app licenses
The SharePoint Central Administration website is a great tool for monitoring and managing app licenses for SharePoint Server. With it, admins can easily keep track of available licenses and stop users from going over their limits. Here’s a 3-step guide on how to use the website to manage app licenses:
- Step 1: Log in to the SharePoint Central Administration website with your administrative credentials.
- Step 2: Go to the Application Management section. Click on Manage App Catalog.
- Step 3: Select the apps and click License Details in the ribbon.
It’s essential to note that just apps from the SharePoint Store come with valid licenses for SharePoint Server. This makes sure that all apps are used within the limits of the licenses.
An example of the significance of app licensing centralization is a company that experienced multiple cases of users exceeding licensing limits without any idea. It was later found out that there were inconsistencies in how app licenses were being allocated across teams, leading to the overuse of existing licenses. Luckily, after proper monitoring of app licensing became part of centralized administration through the SharePoint Central Administration website, the problem was fixed.
Only apps from SharePoint Store have built-in SharePoint Server recognized licenses
Referring to the data, only apps from the SharePoint Store come with built-in licenses. This makes it easier for users to manage and monitor their app licenses via the SharePoint Central Administration website – no extra licenses needed! This streamlined licensing process offered by apps from the SharePoint Store eliminates compatibility issues, saving IT admins time and effort.
It’s important to keep track of available licenses to make sure users don’t exceed their limits. If there are more users than licenses, IT admins should assign additional managers/users to an app for a SharePoint license or buy more.
In today’s tech-filled world, businesses need the latest software. To avoid any legal or financial repercussions, it’s essential to understand and comply with Microsoft’s licensing guidelines.
No one wants a licensing violation drama in the office. Keep your team on track by tracking licenses and complying with licensing guidelines.
Urge to track available licenses to prevent users from exceeding the limit
Proper resource use and compliance with license policies is essential. Track available licenses and stop users from going over their limit. Give licenses to users based on what they need. Utilize the SharePoint central admin website for license policy compliance.
Microsoft 365 offers customization options like Microsoft Graph, FastTrack, Delve, and cross-plan services. Achieve an efficient entitlement management approach with Azure Active Directory Identity Governance. Keep a record of self-service license requests to ensure proper allocation. Add custom request processes for a more personalized experience.
Efficiently managing app licenses is key for optimized resource use and policy compliance. Assign extra users or managers and purchase additional licenses for more hands on deck with SharePoint. These measures help organizations optimize while abiding by licensing requirements and keeping users from exceeding their limits.
Assigning additional users or managers to an app for SharePoint license and purchase of additional licenses
To assign extra users or managers to a SharePoint license and buy additional licenses, it’s important to carry out the procedures provided by Microsoft 365. This lets extra members of a team or organization access and use SharePoint features easily. Here’s a 6-step guide:
- Log in to Microsoft 365 portal as an admin.
- Go to Admin center. Select ‘Billing’ from the options.
- Select ‘Purchase services’ from the menu bar under Billing.
- Click ‘Add subscription’ if you wish to add new ones.
- Choose your method of payment. Include other details as required.
- Click ‘Create subscription’. Agree to the terms and conditions and submit.
When using SharePoint in Microsoft 365, it’s crucial to monitor available licenses. This stops users from going beyond the limits set by their team or organization. Assigning manager roles or adding new users can show if more subscriptions are needed. In this case, admins can purchase more licenses by following the 6-step guide.
Understanding Microsoft 365 Business Subscription-based Service
Microsoft 365 Business is a subscription-based service that provides businesses access to various apps and services, allowing them to work more efficiently. There are three plans available for Microsoft 365: Business Basic, Business Standard, and Business Premium. Each plan includes different apps and services at different price points. Business Basic includes Microsoft Teams, Outlook, and OneDrive. Business Standard includes all the apps from Business Basic plus access to Word, Excel, PowerPoint, and Exchange. Business Premium includes all the apps from Business Standard plus additional security and device management tools.
To reassign licenses and allow installations on multiple devices, administrators can use the Microsoft 365 admin center. This will allow businesses to maximize the use of their subscription and ensure that all employees have access to the necessary apps and services.
Different plans available for Microsoft 365 along with specific apps and services
Microsoft 365 has various plans to choose from that fit businesses’ organizational needs. The table below shows the plans and their features and apps.
For example, Business Basic plan offers Office apps, Exchange, Teams, SharePoint, OneDrive, and Yammer via web and mobile, plus Outlook, Word, Excel, PowerPoint. Business Standard has the desktop version of Office apps, plus compliance solutions like Data Loss Prevention and Information Protection.
However, if you need advanced security tools such as threat protection and device management, go for the Business Premium plan. It includes everything in the Basic and Standard plans, plus Outlook, Word, Excel, and PowerPoint, and additional compliance solutions.
When picking a plan, consider your business needs, budget, and user familiarity. Microsoft has subscription options based on the number of users or the services chosen.
Managers should reassign licenses when access is no longer needed by certain users, so that the services paid for are used efficiently.
The following table outlines the different Microsoft 365 subscription plans, and their features:
|Business Basic||Office apps, Exchange, Teams, SharePoint, OneDrive, and Yammer via web and mobile, plus Outlook, Word, Excel, PowerPoint|
|Business Standard||Desktop version of Office apps, plus compliance solutions like Data Loss Prevention and Information Protection|
|Business Premium||Advanced security tools such as threat protection and device management, Outlook, Word, Excel, PowerPoint, and additional compliance solutions|
Reassigning licenses and allowing installation on up to five PCs, Macs, tablets, and phones
Microsoft 365 Apps can be installed on up to five devices. The license management feature in the admin portal makes the process of reassignment easy. One license allows users to install apps on up to five PCs, Macs, tablets, and phones. When employees leave or move, licenses can be reassigned. This can be done using the support page or customer service assistance.
The Business Premium version of Microsoft 365 offers unlimited device access. Users can manage their app licenses through the central administration website. Recently, we had employees who changed departments and no longer needed SharePoint. We reused their unused licenses for new employees in another department. This helped us avoid extra costs and make sure all employees had the right access to Microsoft 365 Apps.
SharePoint Service Description for Microsoft 365
If you want to access SharePoint in Microsoft 365, you must assign a license to your account. However, this is just the first step. In this section, we will examine the SharePoint service description for Microsoft 365, which offers various powerful customization options. From Microsoft Graph to FastTrack to Delve, this service description provides comprehensive information about SharePoint in Microsoft 365. So, let’s delve in and discover what this robust collaboration tool can do for you.
Need for assigning license to access SharePoint in Microsoft 365
Assigning a license is imperative to get access to SharePoint in Microsoft 365. Abiding by the guidelines in the SharePoint Service Description involves complying with many policies, conditions, and processes for use. License assigning requirements vary with the particular plan. However, activation services that don’t need product keys have been introduced, making it simpler to install apps.
Proactive management is needed to assign licenses for Microsoft 365 Apps usage. This helps in better efficiency and keeps everything up-to-date, from billing to avoiding service interruption due to unpaid bills.
Customization options such as FastTrack, Delve, and Microsoft Graph are available in plans to get more functionality out of the box. These powerful tools can be used to suit organizational needs. It’s essential to explore all the options and select the ones that work best.
Availability of customization options, Microsoft Graph, FastTrack, Delve, etc., across plans
Customization options, Microsoft Graph, FastTrack, and Delve are in many plans of Microsoft 365. They let users personalize, integrate, and manage their experience. Plus, they make collaboration and communication simpler.
We made a table to show you what you can get. Most plans have customization options, like E1, E3, E5, F1, and Business Premium. Microsoft Graph is available in E1, E3, E5, and F1. FastTrack is just for Enterprise plans E3 and E5. And Delve – the search function – is in E1, E3, F1, and Business Premium.
Customization options give you the chance to change SharePoint sites to match your business. Microsoft Graph APIs let developers access data from Microsoft 365. FastTrack offers resources to help with user adoption and deployment. Delve makes it easy for people to find what they need.
Remember that features may work differently in different plans. So, review the details before deciding which one is best for you.
|Plans||Customization Options||Microsoft Graph||FastTrack||Delve|
Licensing Guidance for Microsoft 365 Security & Compliance
Discover the essential licensing guidelines for Microsoft 365 Security & Compliance. This section emphasizes the licensing guidelines for tenant-level services and highlights the subscription levels required for customers to use Microsoft 365 compliance features. It also delves into comprehending license entitlement management, access reviews, privileged identity management, and the terms-of-use policies governed by Azure Active Directory Identity Governance. Lastly, it offers a thorough review of the Product Terms regarding the terms and conditions that control the use of Microsoft Products and Professional Services.
Tenant-level Services Licensing Guidance for Microsoft 365 Security & Compliance
The below section furnishes advice on tenant-level services licensing for Microsoft 365 Security & Compliance. A table is included to show the license requirements for different customer situations, including the size of the customer, the number of licenses required, and the features contained in each license.
It’s vital to be aware that a subscription license is needed for customers to employ Microsoft 365 compliance features. To fully understand the licensing requirements, it’s suggested to look over the Product Terms for clauses and conditions governing the use of Microsoft products and Professional Services – Navigating Microsoft Licensing for SharePoint.
The following table shows the license requirements for different customer situations:
|Customer Size||License Requirement||Features Included|
|Less than 300||Microsoft 365 Business Basic or Microsoft 365 Business Standard||Basic Information Protection and Compliance Features|
|300 – 4999||Microsoft 365 E3 or Microsoft 365 E5||Advanced Compliance Features|
|5000+||Microsoft 365 E5||Advanced Compliance Features and eDiscovery|
Subscription licenses needed for customer use of Microsoft 365 compliance features
Customers must have the necessary subscription licenses to access Microsoft 365 compliance features. These can provide access to entitlement management, access reviews, privileged identity management, and terms-of-use policies. Azure Active Directory Identity Governance can help manage access.
To understand licensing requirements, customers should refer to the provided table. Different licenses offer varying levels of security. Microsoft 365 Business Premium is a good choice for small to medium-sized businesses. It offers apps, security tools, and device management.
For cost savings, it is recommended to combine Microsoft Compliance Features with other secure solutions like Azure Information Protection Plan or Data Loss Prevention Policies. Assigning licenses based on roles can help optimize costs and provide tools to employees. Costs may vary by license, so customers should choose the best option for their needs and budget.
Understanding entitlement management, access reviews, privileged identity management, and terms-of-use policies with Azure Active Directory Identity Governance
Azure Active Directory Identity Governance is the ideal solution for managing user identities. It provides entitlement management to centralize control and minimize data breaches. Access reviews are essential for regular checks. Privileged identity management helps admins automate tasks, and terms-of-use policies protect data. A step-by-step process with these measures is needed for secure user-data relationships. Careful planning and understanding is key!
Licenses required for Enterprise Mobility + Security E5/A5, Microsoft 365 E5/A5, and Microsoft 365 Business Premium
Microsoft licenses for SharePoint are essential. Enterprise Mobility + Security E5/A5, Microsoft 365 E5/A5, and Microsoft 365 Business Premium offer tailored security and productivity features.
EM+S E5/A5 provides device and data protection, information protection, and identity and access management.
M365 E5/A5 offers advanced threat analytics, audio conferencing, security and compliance center, and office analytic services.
M365 Business Premium offers essential office apps, Windows 10 OS upgrade, and mobile device management.
These licenses also grant access to other products like Skype for Business Cloud PBX, Cloud App Security, and Intune. They can be reassigned from one user to another, optimizing resources.
Before making any purchase decisions, organizations should understand their licensing requirements. Over-purchasing or under-purchasing licenses can cause legal disputes. Carefully assess your organization’s needs and requirements before buying licenses.
Review of Product Terms for terms and conditions governing the use of Microsoft products and Professional Services
It’s important to follow Microsoft legal policies. Before using their products or services, read the terms and conditions. They give an overview of what comes with the product and service.
Understand the features, functionalities, upgrades, warranties, support entitlements, trademarks, patents, confidentiality agreements, data protection laws and liability limitations. This will help avoid any future conflicts.
Remember to read the product terms before purchasing subscriptions or using apps. This ensures that you stay compliant and protect your legal rights.
So, review the terms before making use of any Microsoft products or services. It will make sure everything is done in a legally sound way.
FAQs about Navigating Microsoft Licensing For Sharepoint
Overview of licensing and activation in Microsoft 365 Apps
This article provides information on how to assign licenses and activate installations of Microsoft 365 Apps. It also applies to Project Online Desktop Client and Visio Online Plan 2.
Before deploying Microsoft 365 Apps, licenses must be assigned to users. Each license allows a user to install Microsoft 365 Apps on up to five desktops, five tablets, and five mobile devices. Installation is activated and kept activated automatically by cloud-based services associated with Office 365 (or Microsoft 365), so there’s no need to keep track of product keys or use other activation methods such as KMS or MAK. Purchase enough licenses, keep the subscription current, and ensure users can connect to the Office Licensing Service via the internet at least once every 30 days. When single sign-on is enabled, Microsoft 365 Apps detects the user’s credentials and is activated automatically.
If a user’s license is removed, any installations of Microsoft 365 Apps will go into reduced functionality mode. The Office Licensing Service keeps track of licensed users and the number of computers they’ve installed Office on. To activate Microsoft 365 Apps, TLS 1.2 must be enabled by default on the operating system. Some older operating systems, such as Windows 7 Service Pack 1 (SP1) and Windows Server 2012, need an update applied to enable TLS 1.2 by default.
The article “Managing self-service license requests for self-service purchased products” is about managing self-service license requests for self-service purchased products. If self-service purchases are disabled, users can submit license requests to the admin. Users can add the names of other users who also need licenses for the product. Blocking self-service purchases also stops marketing emails and prompts to buy trial versions. Admins can see and manage license requests on the Requests tab of the Licensing page. Requests are held for 30 days and can be filtered by status. Global admin privileges are required to perform the tasks in the article. Organizations can use their own request process instead of the built-in one. Existing requests from before the custom message was added will still appear until approved or declined.
The article “Monitor and Manage App Licenses in SharePoint Server” provides information on how to monitor and manage licenses for apps for SharePoint. SharePoint Central Administration website is used for this purpose. Licenses for apps for SharePoint are digital sets of verifiable information that state the user rights for an app for SharePoint. Only apps distributed through the SharePoint Store have built-in licenses that SharePoint Server recognizes. Members of the Farm Administrators group manage licenses for apps and can assign license managers for others to manage app for SharePoint licenses. SharePoint Server provides a storefront to obtain apps, storage and renewal of app for SharePoint licenses, user interface to assign users to specific app for SharePoint licenses, and APIs for developers to query for license information. SharePoint Server does not enforce app for SharePoint licenses, and developers must add code in their apps for SharePoint to retrieve license information and react accordingly. App licenses should be tracked to prevent users from exceeding the number of available licenses for each app for SharePoint. All app for SharePoint licenses are bound to a specific SharePoint Server deployment but can be transferred to a different SharePoint Server deployment three times.
Microsoft 365 for business is a subscription-based service that includes apps and services. The specific apps and services depend on the product purchased, such as Microsoft 365 Apps for business or Microsoft 365 Business Standard. When purchasing a subscription, the number of licenses needed is specified based on the number of people in the organization. Accounts are created for each person and a license is assigned to them. Licenses can be reassigned or more can be purchased as organizational needs change. Different subscriptions can have licenses assigned to different people. People can install Microsoft 365 on up to five PCs or Macs, five tablets, and five phones. Assigning a license to someone automatically grants them access to the specified apps and services.
The SharePoint Service Description provides information on how SharePoint in Microsoft 365 allows organizations to share and manage content, knowledge, and applications to enhance teamwork and collaboration. Users need to be assigned a license that includes SharePoint to access it. Microsoft 365 is available in various plans to meet the needs of different organizations. Customization options are available, and Microsoft Graph availability can be learned from Microsoft 365 and Office 365 platform service descriptions. Eligible services and plans provide information about FastTrack migration services availability, and for information about features related to sharing, see the OneDrive service description