Microsoft Office for Nonprofits: A Guide

No Comments

Photo of author

By Redress Compliance

Key Takeaway:

  • Protecting sensitive data is crucial for the success of an organization and the safety of its staff and programs. Microsoft offers a strong commitment to data protection through various agreements, including the EU model clauses and a HIPAA Business Associate Agreement. Compromised data and cyberattacks can lead to risks for beneficiaries, disruption of operations, and liability exposure. Customers do not have to worry about security on mobile devices as Microsoft offers measures such as two-factor authentication and password protection.
  • Nonprofits can invite volunteers to collaborate with staff and employees as external guests and provide external users access to their site and resources using their personal Microsoft accounts. Microsoft also offers discounted offers for nonprofits to provide full Microsoft 365 capabilities, including an organization email address, to their volunteers.
  • Nonprofits that operate on a not-for-profit basis and have a mission to benefit the local community can benefit from Microsoft’s nonprofit programs. This mission can include providing relief to the poor, advancing education, improving social welfare, preserving culture, restoring the environment, promoting human rights, and establishing civil society. Ineligible organizations are those that have not obtained recognized legal status in their respective country, governmental organizations or agencies, schools, colleges and universities, healthcare organizations, public utilities, financial institutions, and professional, commerce, and trade associations.

Data Protection for Nonprofits with Microsoft

Sensitive data protection is of utmost importance for nonprofit organizations. In this section, we will explore the significance of safeguarding confidential information and how Microsoft is contributing by providing secure solutions for nonprofits. Microsoft is committed to ensuring data protection and has implemented advanced security measures for mobile devices.

Importance of protecting sensitive data

Protecting sensitive data is essential for nonprofits. Microsoft knows this, and supplies suitable security systems for secure online collaboration. They often upgrade and add new features, based on user feedback and current digital risks.

Nonprofits work with external users, e.g., volunteers. Microsoft provides user-friendly guest access options and discounted offers for these volunteers.

Microsoft provides training modules to help nonprofits use cloud-based applications, plus eligibility validation requirements. Nonprofits can get discounted pricing for email clients, office document software, and cloud storage solutions with Microsoft 365 Business Premium grants.

Microsoft Teams and SharePoint let nonprofit teams work and collaborate online. Teams can hold meetings for up to 300 people, and webinars to inspire innovation. SharePoint’s team sites are great for file-sharing.

To activate tenant authorization for limited personnel, it’s essential to consult with IT partners qualified on the subject, and ensure eligibility validation is completed. Secure data protection with Office 365 non-profit programs allows smoother collaboration, resulting in improved workplace productivity.

Microsoft’s commitment to data protection

Data protection is a must for non-profits; sensitive info in the wrong hands can be disastrous. Microsoft takes this seriously and has a comprehensive approach to security. Encryption, multi-factor authentication, software updates and risk assessment are all part of it. Organizations can rely on the cloud-based tech and industry-standard compliance.

Mobile devices also need protection. Policies like encryption and PIN enforcement, and MDM solutions for deployment and monitoring are offered. Microsoft apps have malware protection and biometric authentication.

External users must also be secure. PIM helps admins control access roles. Special pricing for volunteer users gives more collaboration options without privacy issues. Microsoft’s data protection commitment is clear.

Security for mobile devices

Mobile devices are part of us now, even non-profits. Microsoft knows the need for secure data and provides a device management system with encryption and multi-factor authentication.

MDM policies from Microsoft help protect sensitive info. Non-profits can use policies to enforce passwords, control data access, and remain compliant. MDM also keeps user privacy intact.

Software updates are necessary for optimum security. Newer versions have improved security features and bug fixes to make them strong against cyber-attacks. Non-profits must keep up with these releases to protect their data. Check out the Microsoft Office for Nonprofits: A Guide for more information on how to keep your non-profit organization secure.

Microsoft’s management system and MDM policies offer protection from security threats and safeguard sensitive data. Keeping software up to date is essential in today’s digital age.

Collaboration with Volunteers and External Users

Collaborating with volunteers and external users is indeed crucial to the success of any nonprofit organization. Microsoft Office is designed to help nonprofits invite volunteers to collaborate, provide external users with access to resources, and offer discounted services for volunteers. By using Microsoft Office, nonprofits can streamline their communication and work seamlessly with their volunteers and external partners, ultimately making a greater impact in their communities.

Inviting volunteers to collaborate

Collaborating with volunteers is an important part of nonprofit organizations. To help with this and protect data, Microsoft provides tools and resources.

One way to collaborate is by using Microsoft Teams. With this, nonprofits can chat, call, or video conference individuals or groups. Microsoft Office for Nonprofits: A Guide can also be a helpful resource for nonprofits looking to improve their productivity and efficiency. SharePoint team sites also allow external user engagement with custom access.

Volunteers can also get discounted prices on Microsoft product subscriptions and training resources to build skills. For small nonprofits, the Microsoft 365 Business Basic plan provides email, cloud storage, and office applications.

To register with the program, nonprofits must meet certain criteria. This includes 501(c)(3) status in the US, proof of legal business incorporation, and non-discrimination policies following local laws. By meeting criteria and using Microsoft’s tools and resources, nonprofits can achieve their goals.

External users’ access to nonprofit’s site and resources

Nonprofits provide an essential service to society. Microsoft offers solutions to ensure data security when external users, like volunteers, board members, and partners, access their site and resources.

Microsoft Teams is one way nonprofits can invite volunteers. They can create a team and add members from outside the organization using their email address. These members get access to files, chats, and notifications.

SharePoint team sites also let nonprofits collaborate with external users by sharing documents, calendars, and tasks. They can grant external users access to specific parts of the site if needed.

Plus, Microsoft offers discounted software licenses for nonprofit volunteers who need them. This means everyone has the necessary tools for effective collaboration and the ability to reach their shared goals.

Discounted offers for nonprofit volunteers

Microsoft provides discounted programs for eligible non-profits and their volunteers. Invitations to collaborate on projects can be sent, allowing volunteers to work smoothly with nonprofits. External users visiting the sites can access shared resources, increasing collaboration and productivity. Discounted programs from Microsoft 365 are available too. Benefits include email hosting services, Skype for Business, Outlook Customer Manager, and more. Paying only for the amount used each month, validated by discounts when signing up, ensures no waste and no payment.

Volunteers are essential to nonprofits and should have access to the right tools. If you’re part of a nonprofit, check your eligibility for Microsoft’s programs. Protect your organization from hackers and ensure success. Don’t miss out on discounted offers!

Eligibility for Microsoft Nonprofit Programs

Is your nonprofit organization eligible for Microsoft’s nonprofit programs? Let’s dive into the eligibility criteria and learn which organizations are ineligible for the program. Microsoft Office for nonprofits provides eligible organizations with powerful tools that can help streamline their operations, enhance collaboration with colleagues and constituents, and achieve their goals more efficiently.

Criteria for nonprofit organizations

Nonprofits wanting to qualify for Microsoft’s Nonprofit Programs must meet certain conditions. Firstly, it must be a legitimate charity, recognised by the country in which it operates. Plus, its mission has to tally with Microsoft’s charitable aims. Engaging in political activities and lobbying efforts are strictly forbidden.

Government entities, healthcare providers, and for-profit educational institutions cannot qualify. Simply possessing the correct nonprofit status is not enough. Organizations must fulfil the criteria and have eligibility validated before getting products from Microsoft at a discounted or free rate.

Many nonprofits gain from Microsoft’s Nonprofit Programs, getting software discounts. But, they must satisfy the criteria stated above to be eligible for the program. It would be like submitting a steak recipe to a vegan cooking contest – pointless!

So, the criteria for nonprofits to qualify for Microsoft’s Nonprofit Programs are important and need to be followed. By doing this, nonprofits can get access to vital software at a lower cost.

Ineligible organizations

Microsoft nonprofit programs have criteria for deciding if an organization can join. For-profit entities, organizations that discriminate, or those doing political activities, violence, terrorism, or illegal activities are ineligible. Unions and associations that fundraise through GoFundMe can’t join either. Before registering, applicants must check if they meet the requirements and provide documentation if needed. It’s wise to ask an IT partner or alliance if there are any doubts about eligibility before enrolling.

Resources Available for Learning about the Cloud

If you are a nonprofit organization interested in learning about cloud computing, you have come to the right place. This section provides resources to help you understand how cloud technology can benefit your nonprofit. There are specialized modules available to assist with this understanding. Get ready to explore a world of technological possibilities!

Modules for learning about the cloud

Microsoft provides modules for learning about the cloud created for nonprofits. They give detailed info on the basics and advanced features of Microsoft’s cloud services, to help nonprofits switch from traditional IT to cloud-based solutions with ease.

The modules include data management, security controls, collaboration tools, and more. Nonprofits can integrate their current infrastructure with Microsoft Cloud. They can also migrate data without any troubles, and guarantee protection and security while transitioning.

On their website, you can find documentation including case studies and whitepapers on how other organizations have used products like Microsoft Teams or SharePoint. Nonprofits can attend webinars or online workshops to learn best practices in using Microsoft Cloud applications. Plus, nonprofits can certify their employees in Cloud technologies, ensuring their skills are up-to-date and providing assurance to stakeholders.

In conclusion, these modules are essential for nonprofits wanting to boost efficiency, reduce costs, and increase mission effectiveness through tech-enablement. Nonprofits can access Microsoft 365 Business Premium at discounted rates, which offers all the necessary tools to stay productive.

Microsoft 365 for Nonprofits

Microsoft 365 for Nonprofits is an efficient tool that can assist organizations of all sizes in improving their productivity. This section will examine the ways in which small and mid-sized nonprofits can benefit from Microsoft 365, which includes email, office applications, cloud storage, and web conferencing. Furthermore, we will discuss the Microsoft 365 Business Premium grant and discounted pricing, which can provide nonprofits with affordable access to these essential services.

Microsoft 365 Business Premium grant and discounted pricing

Microsoft 365 Business Premium offers nonprofits discounted and grant pricing. This is great for small and mid-sized nonprofits to enjoy email, office applications, cloud storage and web conferencing. Microsoft wants to deliver these tools at an affordable cost to help nonprofits reach their goals.

Microsoft Teams and SharePoint offer features such as online meetings for up to 300 people, audio conferencing, webinars, real-time co-authoring and SharePoint team sites. They are available on both mobile and web versions of Microsoft 365.

Additionally, volunteers of nonprofits can benefit from Microsoft’s discounts. By using Teams and SharePoint, volunteers can collaborate better. External user access to the organization’s site and resources can also be managed efficiently.

Nonprofits must meet certain criteria before accessing these tools. Microsoft has guidance on their website to determine if an organization is eligible. Additionally, Microsoft provides resources to understand cloud-based technology to help reach organizational objectives.

Best for small and mid-sized nonprofits

Microsoft 365 is the best IT option for small and mid-sized nonprofits. It provides cloud-based tools needed for collaboration and productivity. Microsoft offers low-cost licenses and subscriptions for nonprofits. This allows organizations to manage emails, organize files, and hold online meetings.

Microsoft 365 has unique features, such as real-time co-authoring from remote locations, and great data protection. Plus, free modules are available on their website to help you learn about the cloud.

We suggest inviting volunteers to collaborate with external users and take advantage of the discounted prices. Volunteers can help with various communications roles, such as video conferencing, webinars, and audio conferences.

Adopting Microsoft 365 is a great choice for nonprofits. It’s cost-effective, secure, and boosts productivity. Get all your office needs covered with Microsoft 365.

Includes email, office applications, cloud storage, and web conferencing

Microsoft 365 for Nonprofits is an all-inclusive package that offers necessary tools for improving collaboration in nonprofit organizations. It includes features such as email, cloud storage, office applications, and web conferencing.

The email system is advanced with smart tools, security features, spam filtering, and customizable policies to protect from phishing. Office applications like Word, Excel, and PowerPoint are included for document editing, spreadsheets, and presentations.

OneDrive offers ample space for storing files remotely, accessible from any device with the internet. Microsoft Teams contains audio calls, video conferencing, screen sharing, and file sharing. This saves the cost of multiple third-party platforms. Microsoft updates their products regularly to prioritize security and customer satisfaction.

With Microsoft’s nonprofit programs, collaboration is simpler with Teams and SharePoint. Real-time co-authoring, online meetings, and file sharing are enabled. This platform ensures data protection standards and keeps clients productive.

In conclusion, Microsoft 365 for Nonprofits is ideal for nonprofits of any size. It provides comprehensive features at minimal cost, enabling collaborative work with data protection standards.

Features of Microsoft Teams and SharePoint

With Microsoft Teams and SharePoint, nonprofits gain access to a range of useful features that foster collaboration and information sharing. In this section, we’ll explore the key benefits of these tools, including online meetings and video calls for up to 10,000 people, SharePoint team sites for sharing information and files, audio conferencing, webinars, and real-time coauthoring, as well as the availability of Microsoft 365 apps on web and mobile versions. So, let’s dive in and discover how Microsoft Office can help nonprofits streamline their operations and achieve their mission more effectively.

Online meetings and video calls for up to 300 people

Microsoft Teams can be a huge help for non-profits. It offers various communication options, like online meetings, webinars, audio conferencing, and real-time co-authoring. It can also handle up to 300 participants in a single meeting or webinar. This allows non-profits to stay connected with volunteers, donors, and other stakeholders. SharePoint team sites are also available, which helps non-profits share information and files, making collaboration easier.

Moreover, Microsoft Teams is available in both web and mobile versions. This makes it possible to use the features even when on the go. This streamlines communication and reduces the need for long email chains. File sharing is also easier with cloud storage platforms. This syncs team members and reduces the need for email forwarding. This unified correspondence tool boosts productivity and keeps communication relevant and organized.

SharePoint team sites for sharing information and files

Microsoft SharePoint provides a reliable platform for team collaboration. It’s a cloud-based storage solution that can be accessed from any device with an internet connection. This gives users the flexibility to work from anywhere.

SharePoint is known for its co-authoring feature. This lets team members work together in real-time. Plus, there are pre-existing templates for organizing content.

The platform also integrates with Microsoft Office applications like Word and Excel. This makes it easier to edit and collaborate within the portal. Additionally, non-profits can benefit from its workflow optimization features.

SharePoint’s integration with Microsoft Teams makes it easy to stay connected. You can share files and participate in group discussions. All in all, SharePoint facilitates collaboration. It provides secure access to up-to-date files and effortless work through different versions of Office applications.

Audio conferencing, webinars, and real-time coauthoring

Today, virtual communication is a crucial part of business. Audio conferencing allows teams to have meetings via voice call, saving time and money. Webinars are popular with nonprofits so they can share info without needing people to travel. Real-time co-authoring lets multiple people work on the same document simultaneously and stay up-to-date.

Microsoft Teams’ meetings let up to 20 people video chat for collaboration and remote work. This has become even more important since remote work because of COVID-19. Microsoft SharePoint team sites enable people to share files and work on projects together.

Microsoft 365 has compatibility across devices, including mobile versions. It also has cloud-based applications like Microsoft Office, giving control over docs. Audio conferencing, webinars, and real-time co-authoring are just some of its features that improve communication and productivity. With the rise of remote work, these features are invaluable.

Microsoft 365 apps available on web and mobile versions

Microsoft 365 offers amazing apps for both web and mobile platforms. Making it simple for nonprofits to stay connected, no matter where they are. The Business Premium includes email, office programs, cloud storage, and web conferencing, all accessible on laptops, tablets, and smartphones. Plus, Microsoft Teams can host up to 300 people for online meetings and video calls. SharePoint team sites can securely share info and files with other members too. And, the Teams audio conferencing feature makes webinars and co-authoring a breeze.

But, nonprofits need to check their IT systems meet the eligibility criteria set out by Microsoft. Charitable organizations usually qualify, but government agencies or political groups may not.

To get the most from Microsoft 365 tools, train staff and volunteers how to use the web-based software. They can send personalized emails and enjoy Outlook integration. Working together efficiently boosts productivity and cuts travel costs.

Finally, take your nonprofit to the cloud with Microsoft’s collaboration and communication tools – available on both web and mobile.

Getting Started with Microsoft’s Public Cloud

Are you a nonprofit organization looking to utilize the benefits of the public cloud? Look no further than Microsoft Office for Nonprofits. In this section, we will cover everything you need to know to begin utilizing Microsoft’s suite of cloud-based applications. From commonly used collaborative and communication tools to Microsoft products offered for free or at a discounted rate for nonprofits, we have you covered. Furthermore, we will assist in verifying your eligibility and collaborate with IT partners to guarantee limited authorization on your tenant, with security being our top priority.

Popular cloud-based applications for collaboration and communication

Today’s digital era has cloud-based apps that promote teamwork & communication. Microsoft Office 365 suite offers nonprofits a secure, scalable & accessible platform. Popular cloud-based apps are:

  1. Microsoft Teams: Messaging, audio/video calls, file sharing & screen sharing from anywhere & any device.
  2. SharePoint Online: Content management system that has document storage, custom workflows & more.
  3. OneNote Online: Create notes & tasks that can be shared easily.
  4. OneDrive: Personalized file storage with real-time versioning & co-authoring.

These tools have project management solutions in one place, plus cybersecurity protection. Nonprofits should ask Microsoft experts or IT providers for help. Adopting these technology & migrating data to the cloud will help with teams & keep data safe. Plus, free or discounted Microsoft products give more bang for the buck.

Free or discounted Microsoft products for nonprofits

Microsoft is devoted to helping nonprofit orgs accomplish their objectives. They offer free or discounted products, such as Microsoft 365 for Nonprofits. This includes email, office apps, cloud storage, and web conferencing. Azure and Dynamics 365 CRM are also accessible to better data collection and processing.

Nonprofits can use Teams and SharePoint services for online meetings, video calls, audio conferencing, webinars, and real-time coauthoring with Microsoft 365 apps. But, they must meet eligibility criteria and go through validation to prevent fraud. IT Partners provide consultation to help nonprofits fulfill the specific requirements before joining.

Microsoft also gives free training sessions to nonprofits on different cloud computing modules. Discounted Microsoft products are great for small and mid-sized nonprofits looking to increase productivity and reduce cybersecurity costs.

Data security is a priority for discounted services offered to nonprofits. Microsoft makes sure communication between stakeholders is safe and secure by highlighting data protection across all business operations, including non-profits.

According to TechSoup’s 2021 report, over 90% of charities worldwide use technology solutions from donated or discounted software companies, such as Microsoft Office for Nonprofits: A Guide.

Eligibility validation and consultation with IT Partner

Nonprofits looking to use Microsoft’s Public Cloud must take essential steps.

  1. Firstly, they need to validate their eligibility.
  2. Then, they must consult with an IT partner.

Microsoft checks their qualification with a series of questions. This includes registration as a charitable or nonprofit entity, proof of tax-exempt status, responsible governance, and operations within certain areas.

The IT partner then validates the results. They recommend the right products for the business goals of the organization. Microsoft authorizes certain IT Partners to provide technical advice tailored to the nonprofit’s needs. This includes migration, implementation support, data protection compliance, and management services.

Microsoft also offers resources for nonprofits. These include online training modules, which help people understand cloud-based programs. Nonprofits can be confident in using the cloud, while meeting security requirements. Microsoft cloud products support various mission areas that many nonprofits around the world work in.

Limited authorization on the tenant and security as top priority

As a tenant in Microsoft’s public cloud, security and limited access authorization should be prioritized by organizations. This means making sure only staff who need access to cloud resources are allowed, so sensitive data is guarded from unauthorized use or breaches.

Microsoft 365 offers policies for identity & access management. These policies make sure only approved users have access to confidential information and resources. Plus, Microsoft uses encryption technology to keep data safe, when at rest and in transit.

By emphasizing security, nonprofits can satisfy industry regulations such as GDPR and HIPAA. They can also demonstrate to donors and members their dedication to protecting sensitive data from cyber threats. To gain the benefits of limited access authorization and other security features, nonprofits should learn more about cloud computing.

TechSoup can help by offering training materials to staff, so they can utilize online tools safely and with cybersecurity practices. Don’t miss out on these benefits! Take action to secure your nonprofit’s data right away!

Five Facts About Microsoft Office for Nonprofits: A Guide:

  • ✅ Microsoft offers a strong commitment to data protection through various agreements, including the EU model clauses and a HIPAA Business Associate Agreement. (Source:
  • ✅ Nonprofits can invite volunteers to collaborate with staff and employees as external guests. (Source:
  • ✅ Eligible organizations for Microsoft nonprofit programs must operate on a not-for-profit basis and have a mission to benefit the local community. (Source:
  • ✅ Microsoft 365 Business Premium grant is available for free for up to 10 users, and discounted pricing for additional users is also offered. (Source:
  • ✅ Microsoft Teams allows for online meetings and video calls for up to 300 people, and SharePoint allows for team sites to share information, content, and files throughout an intranet. (Source:

FAQs about Microsoft Office For Nonprofits: A Guide

What is Microsoft Office for Nonprofits?

Microsoft Office for Nonprofits is a program designed to provide eligible nonprofit organizations with discounts and grants for Microsoft products, including Microsoft 365 Business Premium and Office 365 E3 and E5 licenses.

What organizations are eligible for Microsoft nonprofit programs?

Nonprofit organizations that operate on a not-for-profit basis and have a mission to benefit the local community are eligible for Microsoft nonprofit programs. This can include providing relief to the poor, advancing education, improving social welfare, preserving culture, restoring the environment, promoting human rights, and establishing civil society. Nonprofit organizations that have not obtained recognized legal status in their respective country, governmental organizations or agencies (including international governmental organizations and United Nations Entities), schools, colleges and universities (including formal educational institutions, nonprofit schools, and academic museums), healthcare organizations (including hospitals, healthcare networks, health plans, and ambulatory/outpatient healthcare organizations), public utilities (including public transportation, telecommunications, and utilities), financial institutions (including banks, insurance providers, and pension and retirement funds), and professional, commerce, and trade associations are ineligible for Microsoft nonprofit programs.

How does Microsoft protect sensitive data for nonprofit organizations?

Protecting sensitive data is crucial for the success of an organization and the safety of its staff and programs. Microsoft offers a strong commitment to data protection through various agreements, including the EU model clauses and a HIPAA Business Associate Agreement. Customers do not have to worry about security on mobile devices.

Can nonprofit organizations invite volunteers to collaborate with staff and employees as external guests?

Yes, nonprofits can invite volunteers to collaborate with staff and employees as external guests. External users can sign into the nonprofit’s site and resources using a personal Microsoft account. Discounted offers are available for nonprofits to provide full Microsoft 365 capabilities, including an organization email address, to their volunteers.

What modules are available for those interested in learning about the cloud?

Modules are available that cover basics of the cloud and prepare for advanced Azure courses and certifications. These modules are designed for those interested in learning more about the cloud.

Is Microsoft Office for Nonprofits available for free?

Yes, Microsoft 365 Business Premium grant is available for free for up to 10 users. Discounted pricing for additional users is also available. This grant is best for small and mid-sized nonprofits and includes email, Office desktop applications, cloud file-storage and sharing, web conferencing with IM, audio and HD video, simple device management, and advanced security features.

What Microsoft products are available for nonprofits?

Microsoft offers several products for nonprofits, including Microsoft 365 Business Premium and Office 365 E3 and E5 licenses. These products include Microsoft Teams, SharePoint, audio conferencing with a dial-in number, webinars, and Microsoft 365 apps such as Word, Excel, PowerPoint, OneNote, and Outlook. Real-time coauthoring is available for multiple users to work on the same document simultaneously. Email hosting with a 50 GB mailbox, custom domain names, and business-class email on mobile devices, tablets, desktops, and the web with Exchange is included. Calendar management, sharing of available meeting times, scheduling meetings, and receiving reminders is available, as well as responding to invitations with ease using shared calendars. Microsoft’s public cloud is also a popular choice for businesses due to its speed, flexibility, and security features. Nonprofits can benefit from free or discounted Microsoft products, but eligibility for nonprofit discounts must be validated by Microsoft. IT Partners can guide businesses through the process of getting started with Microsoft’s public cloud and prepare nonprofit tenants for license activation and consult on the purchasing process. Limited authorization on the tenant is necessary for IT Partner to connect it to the licenses. Security is a top priority for IT Partners.

Leave a Comment